Gmail backup is one of the integrations of a Gmail account that makes it easy to use. However, though that Gmail is the one of the best email service provider, it is good to backup.
Though Gmail has up to 450 million users and also has a lot of integration one cannot be too careful if they back up their accounts. Thankfully there are many ways we can secure our account emails in case of account falter.
In this post, I will provide five comprehensive steps on how to backup your email account and also how to restore it. Either from your Gmail account to another Gmail account or from other email clients.
The Five methods are below:
- Gmail Back up using desktop Email clients
- Using Outlook (Windows)
- Back up using Gmail Backup (Windows)
- Download archive to Backup Gmail (Google Takeout Service)
- Using Third Party Services
Gmail Back up using desktop email clients
This is one of the backup methods that we can use to store our email messages, the steps are:
STEP 1: Gmail settings
Sign in to your Gmail inbox. Afterwards, click the icon in the top-right corner the page, Under your profile image select Settings from the drop-down menu.
STEP 2: Enable IMAP
Click the Forwarding and POP/IMAP tab located in the top navigation bar and select the Enable IMAP within the IMAP Access section. Afterwards, click the Save Changes button to apply the new settings.
Using Outlook (Windows)
The second method to backup is using your Microsoft outlook account which you must have.
STEP 1: Go to Account Settings
Launch the Microsoft Outlook account, click the File menu in the top-left corner of the application. Click the Add Account button from the left-hand navigation column.
STEP 2: Add your Gmail account
Select the E-mail account option and enter your name, Gmail address, and password. Click the Next button at the bottom followed by the Finished button when done. Also, From time to time launch outlook to update the latest email.
If this method is confusing you can check this article for more.
Back up using Gmail Backup (Windows)
The third step is to use a Gmail backup tool that can be used to store folders and attachments using applications. Though it has lacked a new build from Google for long, it is one of the best backup tools that we have.
It automatically downloads and saves email messages in a format ready for different email clients to access. The program is free to download and it is open source. It does not contain all the features of a dedicated email client, but it still offers access to all your emails.
STEP 1: Download, install and launch Gmail backup
In case you don’t already have Gmail Backup, Download, install and launch Gmail Backup. Visit the Gmail Backup download page or the Softpedia download page, and follow the installation instructions. When the installation is complete, launch the program.
STEP 2: Backup your Gmail emails
Enter your Gmail address, password, and select a save location for the resulting files using the Directory button on the right-hand side of the window. After that choose your date range for the emails you wish to backup and click the Backup button at the bottom of the window.
STEP 3: Done
Allow Gmail Backup to download and save the resulting files. The process can take a lot of time depending how many emails the program needs download. When finished it will be accessible from the folder in which you saved them. Email clients like Outlook as well as Web browsers like Internet Explorer should have little trouble opening the file format cause they are compatible.
Download archive to Backup Gmail
This method downloads messages and attachments on email messages in an archive form.
According to www.ubergizmo.com
The easiest way to backup your Gmail data without involving Third-party services is to use the Google Takeout service for Gmail. It will create an archive of all your data and will let you download it in a .Zip format.
The steps to backup Gmail using this method is seen below:
Open your Google Account page where all your Google account settings and information are stored.
Click Sign in on the top-right corner of the screen, enter your email address and password, and click Sign in if you’re not signed in.
Click Personal info & privacy.
Under the “Personal info & privacy”, click control your content option.
Below your download Data section, click on create Archive at the right-hand side of the page.
Select areas of your Google account you wish to back up. Though By default, everything here is selected.
Click Next at the bottom of the screen.
Make sure “.zip” option is selected. You’ll see the option below the “File type” near the top of the page.
Click the box under the “Archive size (max)” heading. Different sizes will appear, click a download size.
Click a delivery method but before then you’ll see several ways of receiving your backup file. select one.
Finally, click on create the archive.
Using Third Party Services
Another way to backup our Gmail services is by using third-party services provided by other vendors like:
The links above will help us to download and backup our Gmail services.
HOW TO RESTORE GMAIL BACKUP
It is sad to say that Google doesn’t offer any built-in feature to restore backup data. So to restore backed up data we will have to depend on third-party programs and Email clients.
STEP 1: Configure Gmail
Firstly, we need to configure our Gmail account by enabling IMAP so that other email clients can connect. we can do this by going to settings and enabling IMAP through forwarding and POP/IMAP.
STEP 2: Set up Email account
After the first step, we have to set up another email client so as to restore the backed up email there. We will use Thunder for this tutorial and download it from this link. Enable IMAP option when asked to during the setup.
Also, MBOX file will have to be added to the Thunder client depending on how you backed up your data. The assumption is that you archived the data using google takeout service.
The MBOX data will be added in this directory manually on your system:
C: > users > UserName > AppData > Roaming > Thunderbird > Profiles > (anything).default > Mail > Local Folders.
Once this is done restart your thunder client to view the backed up emails.
STEP 3: Restore data
Once you can view the mail restoring the data is done by selecting the emails which you would like to backup from the “MBOX” file and drag and drop it on your Gmail account’s “Inbox” option. In case you want to restore it to other mail clients make sure it is IMAP enable (i.e configure your mail, check step 1 above).
I hope this post was helpful and thanks for reading. If you have any questions or suggestions feel free to use the comment box and don’t forget to subscribe.